Always the right information in the right place
Storing, searching for, retrieving and sharing information. Automatically
indexing, classifying and authorizing documents. In short: an efficient,
user-friendly and secure document management system! Document Management from
Hyarchis.Net simplifies the management of information. From quotations to
invoices and from consignment notes to complete mortgage dossiers – everything
is stored in a structured way. We customize the structure of the digital archive
and the accessibility of documents so they make a perfect match with your
company’s specific circumstances and needs. Information is always accessible
from anywhere you choose. The efficiency of Document Management will save you
considerable time and money!
Working securely and reliably
Documents are stored in a central digital archive with the very best
security. Your documents can only be accessed by employees who you have
authorized to be able to do so. These access rights can be established for
individual users or for user groups. In addition, the system records all the
activities that have been undertaken that involve the documents and dossiers.
Who worked on a dossier, together with exactly what was changed and when, is
recorded in the system’s built-in logbook. This in turn leads to faster and more
transparent decision-making in your company.
Digital sustainability
Storing your documents digitally leads to a reduction in your paper flows.
Reduced physical transport, together with fewer and less-full filing cabinets,
make digital storage significantly less expensive and much more
environment-friendly. Our Document Management building block also includes
instruments that monitor and secure information during the course of its life.
Using rules you have pre-defined, you can automatically deactivate your
documents and dossiers, relocate them to another archive, or convert them to a
sustainable digital format (PDF/TIFF), for example.
Important advantages
▪ Being able to work with documents and
files independent of place and time;
▪ Creating, managing, revising and archiving
digital documents and files easily and quickly;
▪ Simple and very secure central storage of documents and files;
▪ Being able to work simultaneously with documents and files;
▪ An extensive range of possibilities are available to create archives for the management of documents;
▪ Integration with Microsoft Office means that correspondence (e-mail, Word etc.) is also recorded;
▪ By creating additional archives you are able to meet the needs of various departments;
▪ Being able to significantly reduce the time required to complete business processes.
▪ Extensive auditing possibilities;
▪ Never again are documents lost or misplaced;
▪ Registration and control of user transactions
on files;
▪ Hyarchis.Net enables you to ensure you respect legislation and regulations.
We would be pleased to help you solving your issues. When you are interested
in how Hyarchis.Net Document Management could help your organization, please
contact us.
